We have $302.53 seed money.
If no fees change until next year, we will need (aiming for a 2 days festival):
$ 600 for park rental ($ 300 for one day)
$ 300 insurance ($250 for one day
$ 219 port-a-pottie rental
$ Vendor fees ($10 per vendor) payable to the City of Norman
$ 480 security fees (if we want not to tear down booths overnight) (no expense if one day)
about $200 in advertising/fliers/programs
$25.00 Noise permit fee
A total of approximately $1,774 for two days or around $1194 for a 1 day festival.
Update: The Hogwarts Yule Ball has raised $276 of which $50 were used to pay the building rental.
We have now a total of $528.
The park rental was paid )$300.00)
We have received a total of $50.00 in donations
Two vendors have paid their fees and sent the contract in - $55.00
The Spring Ball has brought $60.52 - after deducting expenses $145.48 from total cashed of $206
The Summer Ball has brought $12.84 - after deducting expenses $117.16 from total cashed of $130
The May workshop has brought $13.25 - after deducting expenses $10.75 from total cashed of $24.
We have now $396.14 in cash.
Still need to pay $250.00 for insurance, $219.31 port-a-potties, $50.00 for OK Tax commission fee, $25 noise variance permit, and at least $95 for programs, (plus $10 per each vendor) so a total of $639.31. New posts for the PPD banners need to be purchased as well, that is another $15.00. The cost of any advertising fliers doesn't even go in this calculation. So we need a minimum of $268.21 before August 1st for being able to cover the costs of organizing the festival.
We had a $100 donation from Hiraban Zekra and a pledge for $50 from Ancient Dreams. The 1st of July workshop brought in $40. So we only need about $90-$100 before the end of July to be good to go! Yay!
At this moment we had 4 more vendors with the fees paid. The insurance was paid ($250.00), so were the port-a-potties ($219.31) and the OK Tax Commission notarized request for forms for Special Events as well as the fee ($55.00 total) were mailed out.
We have $226.00 cash left. Of this $25.00 will go for the noise permit fee, $50. for a pay-per-click ad on facebook and the rest will be used to print programs. We have exactly what we needed!
One more vendor fee and two group presentation fees, as well as a nice $50 donation from Angela Brown. We are going over what we need, so we will be able to do a nice fb ad!
One more vendor fee. Today we are submitting the paperwork with the City of Norman, and paying $120 in vendor fees as well as $25 for the noise variance permit. We also started today the facebook ad campaign. We have enough money for 800 programs and $27 left, of which $15 will be used to buy new stakes for the PPD banner
We have $237 leftover money. The money will be used to rent Abe Andrews park for March 23rd, 2013, for a Pagan Picnic and Egg-hunt. There will be no organizers for that one, just come and be merry.
The festival has come and gone.
We have $237.58 left over money.
Part of these will be used to rent a park or a park pavilion for March 23rd, 2013 so people can gather and organize an egg-hunt if they so wish. The rest will be donated to the Second Chance Animal Sanctuary in Norman.